Agenda for 4 People Not Profit’s Annual General Meeting 23.12.2010

• Welcome and apologies

• Nominations for management committee

• Chairperson’s report

• Treasurer’s report

• Voting management committee

• Small Scale enhancement funding

• Give a Shit about Ghana event

-bands

-roles

-raffle

• Community meals

• Any other Business

• Date and time of next meeting

Minutes for 4 People Not Profit’s Annual General Meeting 23.12.2010

Number on Agenda Discussion Action
1. Welcome and Apologies People present signed the attendance registerApologies from Neil Nesbitt – running late. None
2.  Nominations for Committee Jay ran through the names of the nominees and gave a brief overview on why they would be suitable for the position. None
3.  Chair report for the previous year Jay discussed report None
4. Treasurers Report Steve handed round accounts report The group decided that for any future transactions receipts must be kept
5.  Votes cast for committee Sally Voted inSteve voted inJay voted in

Justin voted in

Jonny voted in

Michael voted in as

Dan voted in

Kev official Photographer

None
6. Funding about for electrical equipment has been granted and equipment has been granted and      equipment is on ‘’ lead of small scale enhancement ’’ computer holding out destinations so this can be loaned outMichael is going to create a DVD for Saltburn young and oldWe also have money at Thurston Printers to help. produce the equipment
Jay is sorting out the insurance; it may need to have a disclaimer on the policy so we are covered when it is on loan.

Use a booking system and have a time limit on it.
Jonny to create the leaflet to advertise

7.  Give a s**t about Ghana event
Venue confirmed as:The Marine, Saltburn

February

a. Confirmed actsElaine Palmer HeadliningAndy Broderick

Ray Legg

Rae Auldren

Sarah Dennis – Singing

Dan Petite – Guitar + Singing

DJ Marc Fox – Funk / Soul

Jonny – VJ – all ready completed posters
b. Things to do for event

Bands – already confirmed

Posters – already completed
c. Raffle

Really good prizes including

meals for various places, Jewellery, Chocolate etc

Confirm the reminder of the raffle prizes
Start selling the raffle tickets
AOB Film Night
Monthly basis in the marine
Jonny – to do one poster for each event to save on costs and change the main parts for each event
Where do we stand on the legality front?Start as son as we get projector, should be able to get round it and we are not going to charge just have donation buckets
10ft tall postersHe will keep doing them for us but in the return we need to hold a gig at Uncle Albert’s and maybe have the next gig at Uncle Albert’s later April/May 2011.
CD

Neil  mentioned to maybe put together a CD of all the up and coming artists that we use for the gigs and sell these to help generate extra money

and charge maybe £3?

Anything that people need to look at use email

1st April 2011

£1 member fee – put onto the agenda for the next meeting
Summer 2011

Dan mentioned a possible gig on the moors during Saltburn 150 guest stage
Jonny is going to put together a portfolio for us of various items that people could purchase – again to help raise more money,

Michael & Jay – do Vegan MealMichael & Justin – do film nightMichael – Google groups

Neil is going to start contacting the artists to see if they are interested

Need to have an eBay & pay pal account which Steve said he will set up for us

Next Meeting 21/01/117:00pm @t The Marine